📇 Generate Asset Tags & QR‑Code Documents in ServiceNow

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In today’s fast-paced enterprise environment, efficient asset management and document workflows have become critical. That’s why we’re seeing a surge in demand for two powerful capabilities within ServiceNow:

  • Generating barcode‑based asset tags for hardware inventory
  • Embedding QR codes directly into PDF documents for tracking, linking, and dynamic content delivery

Combining Yansa Labs’ PDF Generator with Barcode & QR Code Generator unlocks an optimized, easy experience to meet both needs.

🔎 Precision Label Creation with Barcodes

Our How‑to: Create Barcode Labels guide empowers users to design Avery‑style label sheets or custom layouts—with each label auto-populated by your barcode data. You’ll benefit from:

  • Template-based design: Define columns, rows, margins, font sizing, and barcode symbology (UPC, Code128, QR, and more)
  • Simple data merging: Use ServiceNow records to feed unique barcode values per label
  • Export-ready output: Generate multi-page PDF compilations with perfectly spaced labels, print‑ready on standard label stock

That means no more manual cut‑and‑paste or error-prone formatting—just fast, accurate label sheets ready for high-volume printing.

đŸ§© Embedded QR Codes for Contextual Documents

Need to embed QR codes within invoices, manuals, asset forms, or compliance documents? Easily done:

  1. Design your PDF template via our WYSIWYG editor
  2. Place a QR code merge tag anywhere—header, footer, or inline
  3. Merge in real-time data such as URLs, service contacts, or device serials
  4. Preview and generate via PDF Wizard, then download or attach directly

This streamlines use cases like:

  • Asset check-in/out: Scan QR to log status in ServiceNow
  • Maintenance guides: Link to tutorial videos hosted online
  • Security protocols: Fast access to policies or emergency contacts

đŸ‘„ Real-World Use Cases Driving Adoption

1. Hardware Asset Management
IT teams are adopting auto-print asset tags: simply upload asset data, choose the barcode template, and generate full sheets ready to affix to laptops, equipment, or peripherals. This cuts tagging time from hours to minutes.

2. QR-Enriched Documents
Departments across HR, support, and facilities are embedding QR links into standard PDFs—turning static documents into interactive tools. Whether it’s service portals, training materials, or asset records, QR codes add real-time context.

🚀 Seamless Integration: How It Works

Here’s a flow users love:

  1. Design a document or an Avery-style label template in PDF Generator with barcode placeholders
  2. Map in barcode/QR data from ServiceNow tables
  3. Preview via PDF Wizard, adjusting as-needed
  4. Generate the PDF, then download or attach it to asset records

Bonus Tip: For non-label use-cases, enable editable mode in the wizard to allow final tweaks before saving—perfect for last-minute adjustments

🌟 The Ultimate Document Generation Combo

By pairing our Barcode & QR Code Generator with PDF Generator, you gain:

  • 📐 Precise label layouts tailored for printing
  • 🔄 Automated, data-driven merge for asset tags and QR-embedded docs
  • 🎯 Flexible generation via wizard, flow, or inline scripting

✅ Try It Today

Start by building a label template, experiment with barcode or QR merge tags, and hit “Generate PDF Wizard” to see step-by-step previews. Ideal for asset-heavy industries, IT, HR, and beyond.

Let us know your use cases—whether you’re tagging laptops, manuals, or access documents, we’re here to help you generate smarter, not harder.

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