Why Government, Public Sector & Banking Are Turning to Simple Data Separation as ServiceNow’s #1 Alternative to Domain Separation
Many large organizations—especially government agencies, public sector bodies, and regulated banks—have long relied on ServiceNow’s domain separation to segregate data. While effective, domain separation is notoriously expensive, complex, and rigid. That’s why Yansa Labs’ Simple Data Separation has emerged as the premier solution for a streamlined, secure, and ROI-driven alternative.
🚀 The Challenge with Domain Separation
Domain separation enforces complete data and process isolation—ideal in theory, but challenging in practice:
- High costs: Licensing, development, integration, and maintenance across “domains” or multiple instances add significant overheads.
- Rigid structure: It requires careful architectural planning and is virtually impossible to undo once implemented.
- Operational drag: It introduces ongoing complexity—ACLs, cross-domain CMDB management, portal limitations, and relentless testing.
Meet Simple Data Separation: Lightweight, Powerful, Flexible
Simple Data Separation offers a rules‑based, table‑level data segregation engine that delivers full control without the domain separation burden :
- Universal scope: Apply custom “Separation Rules” on any table, with cascading for optimal control.
- User-attribute logic: Filter data based on group, department, company, location—or any defined relationship. Overrides for owners, approvers, and visibility groups ensure flexibility.
- Query-level enforcement: By injecting rules directly into data queries, performance remains fast and efficient.
- Speed & simplicity: Most use cases deploy in under an hour, freeing your team from heavy ACL or domain configuration.
Quantifiable ROI in Regulated Environments
Public sector and financial institutions demand tight controls—but they also operate under tight budgets. Simple Data Separation delivers:
- Reduced licensing and development costs by eliminating the need for multiple domains or instances.
- Faster deployments, eliminating what used to take months with domain setup or ACL-heavy solutions.
- Enhanced maintainability, avoiding domain‑specific quirks, multi‑domain customizations, and duplicated testing.
Real-World Success Across Regulated Sectors
“We did our homework and concluded that domain separation and maintaining separate instances creates too much on‑going work … We purchased Simple Data Separation and got our environment set up within a few hours. Love the product.”
— Florida Dept of Economic Opportunity
“We needed to separate out tickets from users and this product is doing exactly that.”
— Centennial Bank
“Simple Data Separation provides an easy and powerful solution to handle complex security requirements at scale. … intend to use it across our entire organization.”
— DRW Holdings
These testimonials highlight deployment speed, precision control, and scalability in environments with the most stringent security requirements.
🔐 High-Security Sectors Trust the Approach
Simple Data Separation is serving:
- Government Agencies managing multi-department workflows without siloed instances.
- Federal and municipal bodies, where inter-agency data access must be controlled yet efficient.
- Banks and financial firms, requiring compliance with PCI, GLBA, and other high-bar standards.
By moving away from domain-heavy architectures, these organizations retain centralized configuration & control — while ensuring only “eyes‑only” data exposure.
Head-to-Head: Simple Data Separation vs Domain Separation
| Feature | Simple Data Separation | Domain Separation |
|---|---|---|
| Cost | Low licensing/development + faster ROI | High licensing, setup & maintenance costs |
| Deployment Time | Minutes to hours | Weeks to months |
| Flexibility | Rules-based, customizable per table | Rigid once defined; difficult to evolve |
| Performance | Query-level filtering; high efficiency | Heavy data architecture overhead |
| Maintainability | Centralized rules & configuration | Complex multi-domain management |
| Security in Regulated Environments | Proven in gov’t, banking, public sector | Secure but resource-intensive |
Why It’s ServiceNow’s #1 Alternative
- Cheaper than domain separation while offering bulletproof data segregation.
- Faster to implement—many customers complete implementation in under an hour.
- More flexible with dynamic rule sets, overrides, and broad applicability.
- Ideal for regulated sectors, aligning with compliance standards without adding infrastructure complexity.
Conclusion: A Smarter Path Forward
If your organization is weighing domain separation for multi-entity autonomy or secure data segregation—but dreading the cost and complexity—Simple Data Separation is your proven solution. It empowers:
- Unified environments with segmented data for departments, agencies, or clients.
- Centralized architecture with localized control.
- Developers free from ACL headaches.
- Security teams with robust, auditable access.
Ready to elevate your ServiceNow strategy? Start a trial of Simple Data Separation today—and discover why it’s the trusted choice for so many ServiceNow customers.
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